ARB Engineering UK GDPR CANDIDATE PRIVACY POLICY
Purpose
ARB Engineering UK is responsible for how we collect, store, and use your personal data. We are sharing this privacy notice with you because you are applying for a role with us, whether as an employee, worker, or contractor. This notice explains how and why we use your personal information for recruitment and how long we keep it. It also provides the information required under the UK General Data Protection Regulation (UK GDPR).
Data Protection Principles
We comply with data protection laws and ensure that your personal data is:
- Used lawfully, fairly, and transparently.
- Collected only for the purposes we have explained to you, and not for any incompatible purposes.
- Relevant and limited to what is necessary.
- Accurate and kept up to date.
- Retained only as long as necessary for the purposes we’ve outlined.
- Stored securely.
What Information We Hold About You
As part of your job application, we may collect, store, and use the following types of personal information:
- Information provided in your CV and cover letter, including your name, address, contact details, education, qualifications, skills, National Insurance number, and eligibility to work in the UK.
- Information from previous employers and references.
- Information provided during an interview.
We may also collect and use sensitive data, such as:
- Information about your race, ethnicity, religious beliefs, sexual orientation, and political views.
- Health information, including medical records.
- Criminal convictions and offenses.
- Disclosure and Barring Service (DBS) or security clearance information
How Your Personal Information is Collected
We may collect personal information from:
- You, the candidate.
- Recruitment partners (including online CV databases), for employment history, qualifications, contact details, and right to work information.
- Background check providers, for employment and address history checks.
- Credit reference agencies, for financial checks, if applicable.
- DBS, for criminal record checks.
How We Will Use Your Information
We will use your personal information to:
- Assess your skills, qualifications, and suitability for the role.
- Perform background and reference checks, as needed.
- Communicate with you during the recruitment process.
- Keep records related to the hiring process.
- Meet legal or regulatory requirements.
It is in our legitimate interest to assess your application and determine whether to offer you the role. We also need to process your data to decide whether to enter into an employment contract with you, including verifying your right to work in the UK.
If You Fail to Provide Personal Information
If you do not provide the necessary information (such as qualifications or work history), we may not be able to process your application. For example, failure to provide details for a credit check or references could prevent us from moving forward with your application.
How We Use Sensitive Personal Information
We use sensitive data in the following ways:
- Disability status, to make reasonable adjustments during the recruitment process (e.g., for interviews).
- Information about race, ethnicity, religion, or sexual orientation, for equal opportunity monitoring.
- In legal disputes or claims, we may process sensitive data to establish or defend legal claims.
Information About Criminal Convictions
We may collect information about criminal convictions, where appropriate, for certain roles. This is typically done to ensure there are no convictions that would make you unsuitable for the position.
Automated Decision-Making
You will not be subject to decisions that have a significant impact based solely on automated processing.
Data Sharing
Your personal data may be shared within our internal teams, such as HR, payroll, and recruitment. It may also be shared with third parties where necessary for recruitment or as required by law (e.g., background check providers, government agencies). All third parties are required to handle your data in compliance with UK data protection laws.
Data Security
We implement security measures to protect your personal information from unauthorized access, alteration, or disclosure. Access is limited to employees or contractors who need the information for their roles.
Data Retention
We will keep your personal information for six months after we inform you of our decision regarding your application. After this period, we will securely destroy your data unless you are the successful candidate, in which case your data will be transferred to your employment record and retained in line with our staff privacy notice.
Your Rights
Under certain circumstances, you have the right to:
- Request access to your personal data.
- Request correction of any inaccurate data.
- Request erasure of your personal data.
- Object to the processing of your data.
- Request restriction of processing.
- Request the transfer of your data to another party.
To exercise any of these rights, please contact us at info@arbeng.co.uk.
Right to Withdraw Consent
If we process your data based on your consent, you have the right to withdraw it at any time. To withdraw your consent, please email info@arbeng.co.uk.
Where to Go for More Information
The Information Commissioner’s Office (ICO) is the UK’s regulator for data protection. You can find more information on their website
